imfreedom/www.imfreedom.org

Add the minutes from the 2022 board meeting

19 months ago, Gary Kramlich
f3fced5b41e2
Parents 9b512ac8bd50
Children 5b2d3f4ed610
Add the minutes from the 2022 board meeting

Testing Done:
Ran `npm run hugo:server` and `codespell`

Reviewed at https://reviews.imfreedom.org/r/1576/
--- /dev/null Thu Jan 01 00:00:00 1970 +0000
+++ b/hugo/content/minutes/2022-07-09.md Mon Aug 15 21:33:02 2022 -0500
@@ -0,0 +1,191 @@
+---
+title: "Minutes for the 2022-07-09 Board Meeting"
+date: 2022-07-10T01:00:00Z
+audio:
+ - "https://data.imfreedom.org/public/board-meetings/audio-20220710.ogg"
+videos:
+ - "https://data.imfreedom.org/public/board-meetings/video-20220710.mp4"
+chat:
+ - "https://data.imfreedom.org/public/board-meetings/chat-20220710.txt"
+---
+
+IM Freedom Board Meeting 2022-07-10 01:00 UTC using Zoom.us. All times listed
+below are in UTC.
+
+* Preamble and call to order:
+* Directors Present
+ * John Bailey, President/Treasurer
+ * Matthew Needham, Vice President
+ * Gary Kramlich, Secretary
+ * Ethan Blanton, Director
+ * Richard Laager, Director
+ * Peter Lawler, Director
+* Treasurer's Report
+ * Closing Balance as of December 31, 2020 was $24,727.55.
+ * Opening Balance as of January 1, 2021 was $24,727.55.
+ * Income:
+ * Amazon Smile: $40.07
+ * Google Summer of Code: $800.00
+ * Interest: $4.00
+ * Spreadshirt: $63.00
+ * Other donations: $562.19
+
+ * Total Income: $1,469.26
+ * Expense:
+ * Development:
+ * Mac Mini reimbursement to John Bailey: $700.00
+ * Code Signing Certificate reimbursement to Gary Kramlich: $177.00
+ * Fees:
+ * Renewal of domains and purchase of pidginchat.com (Reimbursement
+ to John Bailey): $105.40
+ * Disbursement of Google Summer of Code Mentor Stipend to Gary
+ Kramlich: $800.00
+ * Total Expense: $1,782.40
+ * Net change in money on hand for the year is a loss of $313.14.
+ * Closing Balance as of December 31, 2021 is $24,414.41, broken down as
+ follows:
+ * Checking account: $1,500.00
+ * Paypal: $113.99
+ * Savings Account: $22,800.42
+ * Additional items to note--John made the following transfers:
+ * $2,500.00 from Paypal to Checking account
+ * $169.92 from Paypal to Checking account
+ * $146.10 from Paypal to Checking account
+ * $57.93 from Paypal to Checking account
+ * $53.00 from Paypal to Checking account
+ * $148.87 from Paypal to Checking account
+ * $5,000.00 from Checking account to Savings account
+ * $146.10 from Checking account to Savings account
+ * $57.93 from Checking account to Savings account
+ * $372.91 from Checking account to Savings account
+ * $518.90 from Checking account to Savings account
+ * $148.87 from Checking account to Savings account
+ * The above transfers were made to maintain the Paypal balance at $100.00
+ and the Checking account balance at $1500.00
+
+ * As always, the GnuCash ledger and bank statements are available for
+ examination by the Board and Officers upon request. GnuCash files are
+ available in Keybase in the IMF Officers group's files.
+
+ * 2022 So far...
+ * Opening Balance as of January 1, 2022 was $24,414.41.
+ * Income:
+ * Interest: $2.53
+ * Amazon Smile: $36.04
+ * Spreadshirt: $28.00
+ * Other Donations: $267.81
+ * Total Income: $334.38
+ * Expense:
+ * Fees:
+ * Reimbursement to John Bailey for domain renewals (pidgin.im and
+ adium.im): $40.00
+ * Total Expense: $40.00
+ * Current Balance: $24,708.79, broken down as follows:
+ * Paypal: $100.00
+ * Checking account: $1,761.23
+ * Savings account: $22,847.56
+ * Net change, "profit" of $294.38.
+ * Transactions:
+ * Transfer of $18.33 from Paypal to Checking account
+ * Transfer of $9.16 from Paypal to Checking account
+ * Transfer of $44.61 from Checking account to Savings account
+ * Transfer of $15.00 from Paypal to Checking account
+ * Reimbursement to John for domain renewals (pidgin.im and adium.im)
+ * Transfer of $267.31 from Paypal to Checking account
+ * The above transfers were made to keep the PayPal balance at $100 and
+ the Checking account balance near $1,500. This also helps maximize our
+ interest income.
+ * Additional items to note:
+ * John sent 1099-NEC to Gary for the mentor stipend disbursement from
+ 2021. This had a deadline of January 31, which John met.
+ * John filed the forms with the IRS that went with Gary's 1099-NEC.
+ This had a deadline of January 31, which John met.
+ * John missed the filing deadline with Delaware and incurred a $200
+ penalty and $3 interest charge. Deadline was March 31. Total
+ expense for this is $228. John directly filed with Delaware to
+ save $235 in additional filing fees from CT Corp. This has not
+ been reimbursed to John yet due to it being over the $50 threshold.
+ * John will receive an invoice in July from CT Corp for approximately
+ $165. This is the annual fee for their representation services,
+ which are required for us to remain a Delaware corporation.
+ * John renewed the pidgin.im and adium.im domains and reimbursed
+ himself for it due to the total expense being $40, which is under
+ the $50 threshold to require Board approval.
+ * John received an invoice in early July from CT Corp for $326.28.
+ This is the annual fee for their representation services, which
+ are required for us to remain a Delaware corporation. When John
+ investigated alternatives in 2020 or 2021, CT Corp was the least
+ expensive registered agent service provider.
+ * Ethan moves to accept the treasurer's report.
+ * Gary seconds
+ * passes unanimously
+* Board Election
+ * Gary moves to reup the current slate of officers.
+ * Pete seconds
+ * Passes unanimously
+ * Richard moves to re-elect the board
+ * Gary seconds
+ * Passes unanimously
+* Old Business
+ * Gary gives an infrastructure update.
+ * Email server is still at wiktel, it's high on Gary's list to get it
+ moved, it's been blocked by the SSO which we decided to forego.
+ * wiki.imfreedom.org has been replaced by kb.imfreedom.org.
+ * DigitalOcean credits are going to expire soon, but Gary is in contact
+ to get them renewed.
+ * John reminds everyone of the board@conference.imfreedom.org MUC.
+* New Business
+ * John paid out of pocket for 326.28 USD for the annual representation fee
+ to CT Corp and 228.00 USD to the state of Delaware for annual filing.
+ * Ethan moves to reimburse John for those payments.
+ * Gary seconds
+ * Passes unanimously
+ * John mentions that Gary has 3 Old National bank branches within 15 minutes
+ of his home and that it might make sense to add Gary as a signer to the
+ bank accounts as it's much more convenient for him.
+ * Matthew asks if switching banks might be a better idea.
+ * John mentions that Chase is probably the most convenient for himself and
+ Matthew, but John isn't a fan of Chase.
+ * Ethan mentions that we've looked at this before and ended up realizing
+ that there's no bank that's convenient for all of us.
+ * Ethan moves to add Gary to the bank account.
+ * Mathew Seconds
+ * Gary abstains from the vote which passes unanimously
+ * Gary talked to Mark Spencer and he recommended that we get a Stock account
+ so that people can donate appreciated stock to the corporation.
+ * Richard mentions he'd be happy to call Fidelity to open an account if
+ that is the way we want to go, but he doesn't want to be handling the
+ investments himself and that we would need someone to be on both the
+ banking and brokerage accounts.
+ * John asks if we should defer this for now until Richard and Gary look
+ into it more.
+ * Everyone agrees.
+ * Gary had asked for approval to get a Organizational Code Signing cert.
+ * Ethan moves for imfreedom to acquire a code signing cert and to provide
+ it to Gary for signing the builds he is currently producing.
+ * Pete seconds.
+ * Passes unanimously
+ * Gary bought an iPhone SE for reverse engineering iMessage and other things
+ and would like to be reimbursed for it.
+ * Richard motions to reimburse Gary 196.22 USD for the iPhone.
+ * Ethan and Pete second.
+ * Gary abstains
+ * Passes unanimously
+ * Gary presents the idea of a 25th anniversary party/get together for next
+ year for discussion.
+ * It's mentioned that it might make sense to host our own or do something
+ during an existing conference.
+ * Discussion continued including a meetup for the 24th anniversary and the
+ history project.
+ * Gary notes that he was just gauging for interest and there is much, and
+ that he'll follow up when he has some more specific ideas.
+ * Ethan brought up that way back when CT Corp was just a registered agent for
+ us and they were much cheaper because of that, but we should revisit who we
+ use as our registered agent.
+ * Richard notes he found delawareregisteredagent.com for 45 USD a year with
+ mail forwarding.
+ * John says he will look into it and report back.
+* Gary Motions to end the meeting.
+ * Richar seconds
+ * Passes unanimously
+
--- a/hugo/layouts/partials/minutes-list.html Mon Jul 04 21:15:35 2022 -0500
+++ b/hugo/layouts/partials/minutes-list.html Mon Aug 15 21:33:02 2022 -0500
@@ -32,6 +32,14 @@
</a>
</div>
{{ end }}
+ {{ range .Param "chat" }}
+ <div>
+ <a href="{{ . }}" target="_blank">
+ chat
+ <i class="fas fa-external-link-alt fa-sm"></i>
+ </a>
+ </div>
+ {{ end }}
{{ if and (not $transcript) (not (.Param "audio")) (not (.Param "videos")) }}
<div>no transcript or recordings</div>
{{ end }}