grim/www.imfreedom.org

Add the minutes for the 20210418 board meeting

2021-04-21, Gary Kramlich
6e45aa404177
Parents eca71c8bba59
Children 25c338637d6e
Add the minutes for the 20210418 board meeting

Testing Done:
Ran locally with `npm run hugo:server` and also verified the links for audio and video work.

Reviewed at https://reviews.imfreedom.org/r/625/
1 files changed, 171 insertions(+), 0 deletions(-)
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    hugo/content/minutes/2021-04-18.md
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    +---
    +title: "Minutes for the 2021-04-18 Board Meeting"
    +date: 2021-04-21T00:09:19-05:00
    +audio:
    + - "https://data.imfreedom.org/public/board-meetings/audio-20210418.ogg"
    +videos:
    + - "https://data.imfreedom.org/public/board-meetings/video-20210418.mp4"
    +---
    +IM Freedom Board Meeting 2021-04-18 01:00 UTC using Zoom.us. All times listed
    +below are in UTC.
    +
    +* Preamble and call to order: 01:09
    +* Directors Present
    + * John Bailey, President/Treasurer
    + * Matthew Needham, Vice President
    + * Gary Kramlich, Secretary
    + * Ethan Blanton, Director
    + * Colin Barrett, Director
    + * Richard Laager, Director
    +* Board Election
    + * Ethan moves to reup the current slate of officers.
    + * Gary seconds
    + * Passes unanimously
    + * Colin moves to re-elect the board
    + * Ethan and Gary second
    + * Passes unanimously
    +* Treasurer's report:
    + * 2019 closed with a total balance of USD $29,875.11. 2020 opened with the
    + same balance.
    + * Income was as follows:
    + * Interest Income: USD $ 3.36
    + * Spreadshirt: USD $24.88
    + * **TOTAL INCOME**: USD $28.24
    + * Expenses were as follows:
    + * Gary Kramlich (Development Grant): USD $5,000.00
    + * Gary Kramlich (Bank fee reimbursement): USD $30.00
    + * John Bailey (domain renewal reimbursement): USD $145.80
    + * **TOTAL EXPENSE:** USD $5,175.80
    + * The net change in our money on hand was a loss of USD $5,147.56.
    + * Our closing balance on December 31, 2020 was USD $24,727.55. The breakdown
    + of this balance is as follows:
    + * Paypal: USD $2,564.62
    + * Savings account: USD $16,551.71
    + * Checking account: USD $5,611.22
    + * Additional items:
    + * One time transfer of USD $5,000.00 from checking account to savings
    + account in order to slightly boost the interest earned on the savings
    + account.
    + * There is a monthly transfer of $1.00 from the checking account to the
    + savings account and a corresponding transfer of $1.00 from the savings
    + account back to the checking account. This transfer always nets to $0.00
    + and serves to, when combined with the Treasurer's occasional online
    + logins, keep the two accounts from going dormant.
    + * 2020 closed with a total balance of USD $24,727.55. 2021 opened with this
    + same amount.
    + * Thus far we have had zero expense.
    + * Thus far we have had a total of USD $206.41 in income broken down as
    + follows:
    + * Donations: USD $195.30
    + * Spreadshirt: USD $ 10.00
    + * Interest: USD $ 1.11
    + * **Total balance on hand as of April 9, 2021** is USD $24,933.66
    + * A transfer of USD $2,500.00 was made from the PayPal account to the
    + checking account. Once any reimbursements issued from the 2021 board
    + meeting are settled the checking account's balance will be drawn down to
    + approximately USD $500 by transferring the excess to the savings account in
    + order to maximize interest income. The transfer was effective April 12 and
    + did not affect our overall balance on hand.
    + * Ethan asks a question about the address with the bank as he just received
    + a paper statement.
    + * John mentions that he's still working on that.
    + * Ethan mentions he forward an email about Benevity to John.
    + * John mentions he plans on taking care of it Monday.
    + * Matthew brings up the idea we had about switching banks.
    + * John states that we have worked through most of the issues now so it
    + isn't an issue right now.
    + * Matthew moves to accept the treasure's report.
    + * Colin seconds.
    + * Passes unanimously
    +* Old Business
    + * Reviving our charter with CT Corp
    + * John spoke to them on the phone yesterday but is waiting for a response
    + from them.
    + * Penalties for falling behind won't be waived and are expected to cost a
    + fair amount.
    + * Ethan mentions that in the past there was a standing resolution to
    + reimburse the treasurer for the filing fees and that once we know the
    + value we should do that again.
    + * The mail forwarding service is more expansive than we think is
    + reasonable. Therefore, John mentions he has new business about how we
    + can handle the corporations address going forward.
    + * Amazon Smile
    + * John received an email about 6 or 7 months ago and tried to register, but
    + was unable to do so because they required a check which we don't have.
    + We lost out on about USD $50 due to this.
    + * John received another email on the 1st or 2nd of April which had a
    + deadline of March 31st which he obviously couldn't complete on time. We
    + missed out on about USD $2019 due to this.
    + * However, everything is now registered and appears to be working using
    + John's address as the corporations address which should help deal with
    + any contact issues in the future.
    + * Ethan mentions that due to COVID we might be able ask them to honor it.
    + * Gary mentions that he has used the Smile support before so we can
    + reach out to them.
    + * Infrastructure Update
    + * Just about everything has been moved to Digital Ocean. Outstanding items
    + are email and trac with a goal of May 1st to have them migrated.
    + * Ethan asks if email has been converted to our SSO yet and how will that
    + effect people who may have email accounts but not have an SSO account
    + yet.
    + * Gary says it has not yet been converted, but we can wire them up
    + when they create an SSO account.
    + * We were using Bintray as a download because of the trust issues people
    + have with Sourceforge, but since Bintray is shutting down, all of our
    + downloads going forward will be on Sourceforge.
    + * There were more details in the State of the Bird.
    + * There was quite a bit of discussion on how to avoid our email being
    + marked as spam in the future when we do migrate it.
    +* New Business
    + * Reimburse Gary for code signing certificate of USD 177.00 which he
    + purchased to sign the Windows releases.
    + * Ethan moves to reimburse Gary USD 177.00 for a code signing certficiate.
    + * Richard seconds
    + * Passes unanimously
    + * Reimburse John for domain renewals for pidgin.im, adium.im, and adium.org,
    + as well as the purchase of pidginchat.com through gandi.net for USD 105.40.
    + * Gary moves to reimburse John for USD 105.40 for domain registrations.
    + * Matthew and Richard second.
    + * Passes unanimously
    + * John purchased an M1 Mac Mini to assist in Pidgin development and would
    + like to be reimbursed USD 700 as he is going to cover USD 300 as well as
    + the tax as he will be keeping the machine.
    + * Ethan asks if this will be usable for Adium as well.
    + * Matthew and Colin aren't sure.
    + * Gary mentions that Pidgin is using Team City for Pidgin's continuous
    + integration and we probably don't want to run to agents at the same
    + time if Adium is using something else.
    + * Ethan moves to reimburse
    + * Gary seconds
    + * Passes unanimously
    + * Ammend the corporate by-laws to update the corporation's address to John's
    + address.
    + * Ethan moves to enter John our point of record for imfreedom.
    + * Matthew seconds
    + * Passes unanimously
    + * Pidgin was accepted to Google Summer of Code.
    + * Gary and Elliot are the main contact points.
    + * John and Eion are backup organization admins.
    + * Gary points out that there should only be one student per mentor and this
    + may cause an issue for us due to our number of mentors.
    + * Ethan mentions he _might_ be able to help out in some capacity.
    + * Matthew asks with the address change, should he switch the Paypal contact
    + into to John's.
    + * John says yes.
    + * Gary mentions we probably need to update the contact info in spreadshirt.
    + * Matthew say's he'll look at it.
    + * Richard asks about moving money of out Paypal before we change our contact
    + info.
    + * John mentions that he's already got it down to like USD 200.
    + * Ethan mentions that since we don't have a withdrawl account linked to the
    + account, it was necessary for us to keep a balance due to fees.
    + * John says he'll have to check if auto withdraw is enabled as the bank
    + account is listed there.
    + * Gary mentions that he's going to be sending an email requesting the board
    + members current address as he is responsible for having that on hand
    + according to our by-laws.
    +* Ethan moves to adjourn.
    + * Richard seconds.
    + * Passes unanimously
    +* Meeting ends at 01:51.
    +